It also suggests emails that you have flagged for follow up. In MS To Do if you look under “My Day” and click on the light bulb icon it will show you suggestion like those unearthed by the Daily Briefing and Insights. It goes beyond the Daily Briefing and shows you Outstanding Tasks, which you can add to To Do with one click, Prepare for Upcoming Meetings, Follow Up on requests (which can be added to To Do) and more. With that comes the Outlook add-in called Insights. MS Viva is a newer “employee experience” platform in the Microsoft suite, and while manager and leader insights require a license, personal insights are available with an MS 365 license. If you click the button it will add the task to your To Do Tasks list and you can add checklists (“add step”), reminders, change the due date, add a category ( which mirror your Outlook categories) and review the original email in Outlook. The default reminder is set for the next day, but below the item you will notice a few additional options, including “Edit Task in To Do”.
However, if you do need to follow up click on “Remind Me”. In many cases you will have already followed up and you can check the box to show that it is completed (always a good feeling). These reminders are driven by artificial intelligence and are usually accurate. It also suggests follow up on emails that it has identified, usually that you told someone you were going to do something. This daily email briefing suggests that you schedule some “focus time” on your calendar when you have space in your day. While it is still “surfaced by Cortana” it comes from MS Viva. If your firm is using MS 365 and the associated Exchange server, you may have noticed a change in the Daily Briefing email. Artificial Intelligence and Suggested To Dos Like the rest of the MS 365 tools, information entered or altered in one place is synchronized. To Do is available as a desktop application, through the browser, and as an app for iOS and Android. Read the March 2020 post from CPM to get an overview of To Do. It can be used both as an individual task management application and for group task management. To Do is a task list tool that shares data across the MS 365 ecosystem. Make sure you are running at least version 2.49 before October 31 st to avoid issues synchronizing across your devices.
While you can get MS To Do as a free stand-alone product, integrations with MS Planner, MS Teams and expanded integrations with MS Outlook/Exchange in the MS 365 suite mean that you have more intelligent suggestions for what should go on your daily task list. Microsoft continues to improve MS To-Do, the app they purchased from Wunderlist in June 2015.
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